The adage, “Your trash says a lot about who you are,” applies here. Working in an office means there’s a lot of paperwork, paperwork, and more paperwork to be done, and if the trash can isn’t filled with bits and scraps of paper by the end of the day, where are theyis it? All over your desk, maybe?
The first rule for keeping the office clean-or your part of the office, at least-is to tidy up your desk or station every day before you leave. It doesn’t sound like much, but cleaning up every day pays off big time in the long run. It’s your work and it’s your mess, so show some effort to put things in the right places. Plus, if you clean every day you’ll only be dealing with a small mess, rather than a large mess if you leave it for weeks or even months.
If it isn’t too much trouble, especially if someone else happens to occupy your station on another shift, you should consider wiping the keyboard and mouse with a cloth before you begin work. A cloth sprayed with some rubbing alcohol isn’t such a bad idea, either. You don’t know where the other person puts his or her hands while you’re at home asleep. It’s better to be safe than dirty.
Even if you don’t share a workstation with someone working another shift, it’s still a good idea to wipe down your computer keyboard. If you or anyone else in the office is sick, the germs can spread to your keyboard and mouse, and you risk infection (or re-infection) if the places you’re touching aren’t clean.
Your desk and keyboard are clean, but don’t forget about your computer. We don’t mean dusting off your monitors (though you should do that, too); defragmenting your hard drive and uninstalling unused programs can make your computer run more efficiently.
Begin by deleting unused applications or programs. These take up extra space, space better reserved for some other application that you actually use. Next, delete unnecessary icons and files from the desktop. All these-programs, icons, files-take up space that slows down your PC over time. If everything is still being used, then run the Disk Defragmenter application. While it doesn’t clean up or delete extra files from the system, it reorganizes the hierarchy of files so the operating system runs faster and can work more efficiently.
File all important documents in your office. Use colored files if possible. You will never place the file at a wrong place that way.
Buy a storage system for files. They come in various shapes and sizes. Choose the one that suits your office needs.
Spend a few minutes every day to clean your desk before leaving. You have to come back and work on the same desk. Place everything at the appropriate place. Sometimes you may need to ask the cleaning service to remove the dust and other stains from furniture and carpet.
If you are too busy with your work all day, hiring a cleaning service is a good idea. You can also seek their help for one time dusting and vacuuming.
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